The integrity of WVMLS data is what makes our marketplace THE trusted resource for real estate professionals and consumers alike. To help everyone stay compliant and avoid common pitfalls, we are sharing a snapshot of the most frequent rules enforcement warnings issued in the month of April 2026.
By understanding where others have run into trouble, you can ensure your listings remain accurate, professional, and fine-free.
The Numbers at a Glance
Last month, the membership support team issued warnings across several categories. While many of these are simple clerical errors, they can have a significant impact on how other members search for and find your listings.
Top 3 Areas for Improvement
1. Geographic Accuracy (Wrong Area/Type)
With 12 recorded warnings, this remains our most common challenge. Whether it’s selecting "Polk County" instead of "Marion County" or marking Area 40 when it should be 50, these errors make it difficult for buyer’s agents to set up accurate automated searches for their clients. More importantly, misidentifying a property type such as Residence vs. Manufactured could result in real-world liability for both Members and the MLS.
Pro-Tip: Double-check your address against previous listings to verify the Area or use the Area Boundaries map here.
2. Duplicate Listings
There were 11 warnings regarding duplicate listings
The Fix: Double check your address or MLS # before entering your listing to ensure you are not inputting a duplicate.
3. Branding & Listing Status Not Updated
We saw 5 instances each for Branding violations and Listing Status Not Updated.
Branding Reminder: Keep the public remarks focused on the property. Any mention of your name, website, or “Call…” belongs in the private remarks or agent fields.
Status Reminder: When a property goes under contract or sells, the status must be updated within the required timeframe (within two business days.)
New Categories to Watch
EAD Updates: Ensure you are updating your Expected Active Date (EAD) while in PRE-status.
Photo Copyright: Only use photos you have the legal right to use. Using a previous listing agent’s photos without written permission is a copyright violation.
Why It Matters
When our data is clean, everyone wins. It means fewer phone calls to clarify details, better stats and more accurate "Hot Sheets," and a better experience for the clients we serve.
If you ever have a question about a specific rule or how to input a unique property, don't hesitate to reach out to WVMLS. We are here to help you get it right the first time!
Want to be proactive about your Risk Management, register to attend the 2026 WVMLS Risk Management Webinar on Wednesday, June 17th @ 10am now!
Note: WVMLS has a “warn-on-first-offense” policy, but all of these would be finable offenses if repeated.
Did you know that Willamette Valley MLS offers a convenient service that handles the task of listing your property on the MLS for you?
To take full advantage of this time-saving benefit, simply follow these steps:
Complete the appropriate data agreement form for your property type, such as Residential, Commercial, and so on. You can find these forms at www.wvmls.com/forms.
Submit the completed data agreement form along with a primary photo of your property to support@wvmls.com.
During this process, a Membership Support Specialist may reach out to ensure that your listing is both accurate and compliant, removing any guesswork from the process.
If you already have a listing agreement from another MLS, no worries! We can still assist you by entering your listing. In such cases, we'll only require page 3 of the agreement to be signed and submitted to finalize the listing entry.
We're here to make the listing process hassle-free and efficient for you.